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Introduction

The Poly Studio Room Kit for small to medium-sized rooms provides users with an all-in-one conferencing solution. This guide will walk you through the process of setting up your Poly Studio Kit to ensure a seamless conferencing experience.

Components Included in the Kit

The Poly Studio Small to Medium Room Kit includes:

• Poly Studio camera
• Poly Studio power cable
• USB-C to USB-A cable
• Poly GC8 touch control
• Poly GC8 power cable
• 10-meter USB-A to USB-C fiber optic cable
• Mini-HDMI to HDMI cable
• USB-A to micro-USB cable

Note: While a Lenovo ThinkSmart Core or Dell OptiPlex can be purchased as your Poly Room PC, displays, HDMI or Display Port cables, and an ethernet cable are not provided in the kit.

Pre-installation Requirements

Before beginning the installation process, ensure:

• You have both a #1 Phillips head screwdriver and a flathead screwdriver for installation.
• A USB keyboard and USB mouse are recommended for easier setup.
• A valid license and account for your Unified Communication (UC) application is at hand.

Setting Up the Poly GC8 Touch Control

1. Using the #1 Phillips head screwdriver, loosen the screw on the Poly GC8’s bottom panel.
2. Press the rubber circles located on the bottom panel’s left and right sides and slide it upward to detach.
3. With a flathead screwdriver, loosen the cable guard’s screw and remove it.
4. Connect:
   • The USB-C end of the USB-A to USB-C cable to the Poly GC8.
   • The power cable to the Poly GC8 (don’t plug into a power outlet yet).
   • If allowing HDMI content sharing, connect the mini-HDMI to HDMI cable to the Poly GC8’s mini-HDMI port.
5. Reattach the cable guard followed by the bottom panel.
6. Connect the USB-A end of the USB-A to USB-C cable to the conferencing PC.

Installing the Poly Studio Camera

1. Follow the instructions provided with your mounting kit to mount the Poly Studio camera.
2. Connect the USB-C to USB-A cable from the Poly Studio to the conferencing PC.
3. Attach the power cable to the Poly Studio but refrain from plugging it into a power source immediately.

Monitor Connection Guidelines

The Poly Studio Room Kits support one or two monitors, allowing simultaneous viewing of far-end video and shared content.

Key considerations:

• If using 4K monitors, a 1080p limited EDID emulator is advised to ensure room controls display on the Poly GC8 and not your screen.
• Before connecting monitors, ensure they’re unplugged from power sources.

For PCs:

• Lenovo ThinkSmart Core requires two HDMI cables for two monitors.
• Dell Optiplex needs one Display Port cable and one HDMI cable or two Display Port cables for two monitors.

Installation Process

1. For non-4K screens:
   • Connect one end of the cable to your monitor and the other to your conferencing PC.
   • Repeat for the second monitor.
2. For 4K screens with a 1080p limited EDID emulator:
   • Attach the cable to your conferencing PC and the emulator.
   • Follow your emulator manufacturer’s instructions.
   • Repeat for the second monitor.

Final Steps and Powering Up

1. Connect the ethernet cable from the conferencing PC to an available ethernet port.
2. For smoother Windows installation, plug in a USB keyboard and USB mouse to the conferencing PC.
3. Power components in the following order:
   • The Poly GC8
   • The conferencing PC
   • The Poly Studio
   • The monitors
4. The conferencing PC might reboot multiple times for updates. Avoid shutting it down during this phase.
5. With everything properly cabled and powered on, follow the installation instructions for Windows and your UC application to begin your Poly conferencing experience.